Science.gov

Implementation of Public Access Programs in Federal Agencies

CENDI is collecting information on Federal Agency plans and guidance for implementation of Public Access. This site, which has been mentioned as a source for this material by the Office of Science and Technology Policy, will capture information as it is released to the public agencies. The following sections are now available:



Public Access (PA) Plans of U.S. Federal Agencies

Additional Public Access Plans will be posted as agencies release them.

In a memo released by the Office of Science and Technology Policy (OSTP) on February 22, 2013, each Federal agency with over $100 million in annual conduct of research and development expenditures was directed to develop a plan to support increased public access to the results of research funded by the Federal Government. This included any results published in peer-reviewed scholarly publications that are based on research that directly arises from Federal funds, as defined in relevant OMB circulars (e.g., A-21 and A-11). The full memo can be viewed here.

Agencies with Public Access Plans which have been approved for public release are listed below. Some agencies not subject to the OSTP memo are voluntarily developing Public Access Plans and are included below.


Available PA Plans:

Department of Agriculture (Nov. 2014) PA Plan

Department of Commerce

  • National Institute of Standards and Technology (Apr. 2015) PA Plan
  • National Oceanic and Atmospheric Administration (Feb. 2015)  PA Plan

Department of Defense (Feb. 2015) PA Plan

Department of Education (Oct. 2016) PA Plan

Department of Energy (Jul. 2014) PA Plan

Department of Health and Human Services PA Guidance

  • Administration for Community Living Publications only (Feb. 2016) PA Plan
  • Agency for Healthcare Research and Quality (Feb. 2015) PA Plan
  • Assistant Secretary for Preparedness and Response (Feb. 2015) PA Plan
  • Centers for Disease Control (Jan. 2015) PA Plan
  • Food and Drug Administration (Feb. 2015) PA Plan
  • National Institutes of Health (Feb. 2015) PA Plan

Department of Homeland Security (Dec. 2016) PA Plan

Department of Transportation (Dec. 2015) PA Plan

Department of Veterans Affairs (Feb. 2015) PA Plan

Environmental Protection Agency (Nov. 2016) PA Plan

National Aeronautics and Space Administration (Nov. 2014) PA Plan

National Science Foundation (Mar. 2015) PA Plan

Office of the Director of National Intelligence (ODNI) (Sep. 2016) PA Plan

Smithsonian Institution (Aug. 2015) PA Plan

US Agency for International Development (USAID) (Sep. 2015) PA Plan

US Geological Survey (Feb. 2016) PA Plan



Award Dates Covered Under Each Agency's Public Access Policy for Publications and for Data Management Plans


The following table indicates the effective dates and scope for agency public access policies and/or plans for scholarly publications and digital data. These dates are obtained directly from the agencies and are accurate as of March 17, 2017 and indicate when investigators need to ensure the results of their federally funded research meet applicable requirements, i.e. funded investigators need to begin submitting data management plans as part of new funding applications and ensuring that publications are made publically accessible through agency-approved repositories. These requirements are generally specified in agency solicitations for applications and/or resulting award documentation.

Agency Public Access to Scholarly Publications Data Management Plan
Department of Agriculture (USDA)
PA Plan
Intramural—Articles published after October 1, 2014.

Extramural—To Be Announced (TBA)
Intramural—To Be Announced (TBA)

Extramural—TBA
Department of Commerce
National Institute of Standards and Technology (NIST)
PA Plan
Intramural—Articles published after October 1, 2015.

Extramural—Articles from new funding opportunities starting October 1, 2015.
Intramural—For new data acquired after October 1, 2014.

Extramural—For new funding opportunities starting October 1, 2015.
National Oceanic and Atmospheric Administration (NOAA)
PA Plan
Intramural—Articles published after January 1, 2016

Extramural—Articles from research in response to funding announcements and contract solicitations issued on/after June 1, 2016.
Intramural (including contractors)—For all new observing systems data collections initiated after January 1, 2015 and for all ongoing data collections by January 1, 2016. A Data Access Directive effective March 1, 2015 requires all NOAA environmental data to be made discoverable and accessible via the Internet in a timely fashion.

Extramural—For funding announcements and contract solicitations issued on or after June 1. 2016.
Department of Defense (DOD)
PA Plan
Intramural—Basic research articles published from new efforts starting January 10, 2017.

Extramural—TBA
Intramural—TBA

Extramural—TBA
Department of Education (ED)
PA Plan
Institute of Education Sciences—Articles from funding by the Institute of Education Sciences on/after October 1, 2011.

Other ED funding units—TBA
Institute of Education Sciences—For applications submitted for specified programs announced in FY13, 15, and 16. For contractors beginning in FY16.

Other ED funding units—TBA
Department of Energy (DOE)
PA Plan
DOE and DOE Laboratory staff—Articles published after October 1, 2014.

Financial assistance recipients (grantees)—Articles from awards issued or renewed after October 1, 2014.
Office of Science—For proposals submitted in response to solicitations issued after October 1, 2014.

DOE-wide—For proposals submitted in response to solicitations issued after October 1, 2015.
Department of Health & Human Services
Administration for Community Living (ACL)
PA Plan
Articles resulting from awards made after October 1, 2016. For applications received after October 1, 2017 (anticipated).
Agency for Healthcare Research and Quality (AHRQ)
PA Plan
Intramural—Articles published after January 1, 2016.

Extramural—Articles from new awards issued after January 1, 2016.
Intramural—AHRQ intramural investigators use public use data that are already publicly accessible.

Extramural—TBA
Assistant Secretary for Preparedness and Response (ASPR)
PA Plan
Articles resulting from awards made on or after October 1, 2015. Extramural—For projects resulting from awards made on or after October 1, 2015.

Intramural—For projects initiated on or after October 1, 2015.
Center for Disease Control (CDC)
PA Plan
Intramural—Articles published after July 15, 2013.

Extramural—Articles resulting from new and continuation awards issued after September 30, 2013.
Intramural—For project proposed/initiated on or after February 1, 2016.

Extramural—A data sharing plan is expected for applications submitted on or after October 1, 2003. A data management plan is required for applications submitted on/after October 1, 2016.
Food and Drug Administration (FDA)
PA Plan
Policy & Guidance
Intramural—Articles accepted for publication after December 29, 2015.

Extramural—Articles from new awards issued after December 29, 2015.
Intramural—For projects initiated after December 29, 2015.

Extramural—For all applications submitted after October 1, 2016.
National Institutes of Health (NIH)
PA Plan
Intramural—Articles accepted for publication on/after April 7, 2008.

Extramural—Articles accepted for publication on/after April 7, 2008.
Extramural (general)—A data sharing plan expected for applications requesting $500K or more in direct costs in any year for applications received on/after October 1, 2003, [Policy to be expanded to address data management plans and is expected to apply to all applications regardless of funding level.Effective date TBA.]

Genomic data—The NIH Genomic Data Sharing (GDS) policy applies to:grant applications submitted for a receipt date on/after January 25, 2015; contract proposals submitted on/after January 25, 2015; and all intramural projects generating genomic data on/after August 31, 2015. Earlier projects may be subject to the NIH Genome-Wide Association Studies Policy.

Intramural human subject data—The NIH Intramural Research Program Human Data Sharing Policy applies to intramural projects initiated on or after October 1, 2015.

Clinical trial data—Ongoing rule- and policy-making will establish requirements and expectations for management and sharing of summary-level data. Effective date January 18, 2017.
Department of Transportation (DOT)
PA Plan
Intramural—Publications from projects initiated or with new funding added on or after January 1, 2016.

Extramural—Publications from projects initiated or with new funding added on or after January 1, 2016.
Intramural—For projects initiated or with new funding added on or after January 1, 2016.

Extramural—For projects initiated or with new funding added on or after January 1, 2016.
Department of Veterans Affairs (VA)
PA Plan
Articles from research initiated after January 1, 2016. For all applications submitted after January 1, 2016.
Environmental Protection Agency (EPA)
PA Plan
Intramural – Office of Research and Development articles published on or after January 1, 2017.

Intramural – EPA Wide on or after January 1, 2017.

Extramural – EPA Wide on or after January 1, 2018.
Intramural – Office of Research and Development articles published on or after October 1, 2015.

Intramural – EPA Wide on or after January 1, 2018.

Extramural – EPA Wide on or after January 1, 2018.
National Aeronautics & Space Administration (NASA)
PA Plan
Intramural—Articles resulting from funding awarded on or after October 1, 2015.

Extramural—Articles resulting from funding awarded on or after October 1, 2015.
Extramural—required in applications for all solicitations issued on or after October 1, 2015.

Intramural—required for all projects receiving funding on or after October 1, 2015.
National Science Foundation (NSF)
PA Plan
Articles and juried conference papers resulting from awards issued in response to proposals submitted or due on/after January 25, 2016. For proposals submitted or due on/after January 18, 2011.
Office of the Director of National Intelligence (ODNI)
PA Plan
Intramural—Articles produced by ODNI personnel as part of their official duties for ODNI on or after January 1, 2017.

Extramural—Articles resulting from research proposals submitted on or after January 1, 2017.
Intramural—For projects initiated on or after January 1, 2017.

Extramural—For all research proposals submitted on or after January 1, 2017.
Smithsonian Institution
PA Plan
Articles and book chapters submitted for publication after October 1, 2015. Digital data supporting articles and book chapters submitted for publication after October 1, 2015 and required at submission by the publisher must be made accessible.
US Agency for International Development (USAID)
PA Plan
Articles published after September 5, 2015. For funding awarded on after October 1, 2014, recipients must deposit datasets in the USAID Development Data Library.
US Geological Survey (USGS)
PA Plan
Intramural—Articles from research published after October 1, 2016.

Extramural—Articles from research published after October 1, 2016.
Intramural—For projects initiated on/after February 19, 2015.

Extramural—For application submitted on/after October 1, 2016.
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